Having passwords to room accounts expire is a pain. To do this, jump over to the Users > Active Users area of the Office 365 Admin Centre.įind the Room account in the list, click it and then click Reset PasswordĮither choose to generate a password, or type your own and click Save. We’ll need to give it one so the device can sign in. Right now, your room account doesn't have a password. A few final stepsīefore we go signing in as our new Teams meeting room account, there are a few things we need to do to improve the user experience.

Search for your meeting room name, and click Assign. If you don’t have enough spare numbers remaining, request a new number by clicking the + sign. Just as you do with users in Microsoft Teams, phone numbers must be assigned via the Skype legacy portal in the Teams admin centre.Ĭhoose Phone Numbers within the Voice section, select the phone number and click Assign Ok, you have your Room account, it’s licensed and now you’d like to assign it a phone number. Whichever license you choose, you’ll still need to assign a calling plan to your room account if you’d like to be able to make outbound PSTN calls. If you don’t have spare E3/E5 licensing or want to apply a more suitable license you can purchase a meeting room license. If you already have E3 with phone system and conferencing or E5, although overkill, you can assign a license to the room account. Now that we have our room account, we’re going to need to license it. Next, Click Add on the toolbar, and fill out the form, ensuring your select Room under Type. The easiest way of creating a new room account is via the Office 365 admin centre: You certainly can use a generic user account for room devices, but the account won't appear in Outlook or Teams as a bookable resource, and you also won’t get the additional benefits such as auto-accept for room bookings, and information about the room itself such as location, and occupancy size.

Why don’t we just use a generic user account? If you’re not already familiar, room accounts are a kind of resource account in Exchange that appear in the Outlook room booking system, as well as appearing in Microsoft Teams as a bookable resource. Now what?Īfter carefully pulling the screen cover off your shiny new Microsoft Teams device, the next thing you’re going to need is a Room account. Luckily, even this is made simple by using Microsoft’s official Microsoft Teams Certified Devices List.Īlright, so you’ve chosen your in-room device, it’s been delivered, you’ve ripped the box open, thrown the plastic and packaging aside and connected the device to your PoE switch. Enabling a meeting room within your organisation for Microsoft Teams is remarkably easy! In fact, the hardest decision you’ll need to make is which device you want to use within the room.

Office room numbering system